Current Job Openings
Administrative Specialist- TalentZok
OVERVIEW
Are you looking for a new career opportunity with an exciting company?! Then we've got the right team for you! In this role, you're responsible for the duties listed below.
Immediate opening for an Administrative Specialist in Phoenix, AZ who possesses:
- 2+ Years experience in an Administrative role (Manufacturing or Distribution Highly Preferred)
- Bilingual in English and Spanish
- Comfortability in navigating conversations with Employees in a Manufacturing Setting
Email resumes to brooks@talentzok.com or call 469.895.5515.
FULL DESCRIPTION: The Admin Specialist will be responsible for providing administrative support by handling clerical duties, information tracking, personnel management, and third party vendor relationships. They will work closely with Management and HR. In order to be successful in this position you should be detail-oriented, professional and have excellent written and verbal communication skills.
The selected candidate will be responsible for:
- Manage incoming and outgoing correspondence, including emails, packages, and phone calls
- Greet and direct visitors, ensuring a professional and welcoming environment
- Maintain a clean and organized office space
- Order and manage office supplies, tracking inventory and budget
- Assist with employee onboarding, including paperwork, benefit enrollment, and orientation scheduling
- Coordinate training sessions and maintain training records
- Support recruitment efforts by scheduling interviews
- Maintain accurate and up-to-date personnel files
- Manage relationships with third-party vendors for building maintenance and personnel-related services
- Negotiate contracts and ensure timely payment of invoices
- Conduct regular performance reviews of vendors
- Organize company events, team-building activities, and staff lunches
- Coordinate logistics, including venue selection, catering, and equipment rentals
- Manage event budgets and post-event evaluations
- Prepare and submit reports, presentations, and other documents as required by management
- Maintain accurate records of all administrative activities
- Create and update standard operating procedures for administrative tasks
- Conduct research for various projects as assigned by leadership
- Assist in the implementation of new administrative systems and processes
- Provide administrative support for special projects and initiatives
The selected candidate will also possess:
- 2+ years of experience in an administrative or office manager role
- Must be bilingual in English and Spanish
- Proficiency in Microsoft Office Suite and other relevant software
- Excellent time management and organizational skills
- Strong problem-solving abilities and attention to detail
- Exceptional written and verbal communication skills
- Self-motivated with a proactive approach to work
- Ability to handle confidential information with discretion
- Proven track record of meeting and exceeding performance goals
Salary Range: $50k-$55k/yr
For immediate and confidential consideration, please email your resume to brooks@talentzok.com or call 469.895.5515. More information can be found at www.talentzok.com
For immediate and confidential consideration, please email your resume to brooks@talentzok.com or call 469.895.5515. More information can be found at www.talentzok.com